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Office Administrator

Company: Crossbeam Builders
Location: Orem
Posted on: June 8, 2021

Job Description:

Office Administrator


Office Administrator will be accountable for maintaining office, communication systems, customer outreach and information systems in line with Crossbeam Builders, LLC company vision and standards. Tasks will vary, depending on working style and the existing workload. The duties described below make up a typical, but not necessarily complete, list. The Office Administrator will need to coordinate and cooperate with the company owner and staff to ensure that work is completed.

Responsibilities

  • Schedule, and coordinate a variety of internal/external meetings/events (local, off site or by video conferencing).
  • Documentation: organize any needed material in advance of the meetings; maintain files/record keeping systems and confidential files.
  • Work hand in hand with owner, some Executive Assisting as needed.
  • Prepare draft memorandums, policies and procedures, training materials, checklists, and company employee handbook.
  • Provide administrative and online professional support to visitors, assist with settling in requirements and greet as appropriate.
  • Establish and maintain digital and physical systems to organize and manage details to ensure accuracy in all aspects.
  • Provide general administrative support: typing, telephone support, mail, copying, faxing, filing, calendar functions, e-mail distribution lists, maintaining marketing and any other databases as instructed from time to time. (Mailchimp, Build Zoom, mass emails, etc)
  • Relies on experience and judgment to plan and accomplish goals.

Qualifications

  • Manage Invoicing and AP/ AR using QuickBooks and Buildertrend
  • Ability to adapt to mobile office environment (ie: Own your own computer, high speed internet connection, etc)
  • Previous Buildertrend Experience a big plus!
  • Able to multi-task in a fast-paced, deadline driven, service oriented environment.
  • Team player yet able to work independently, with demonstrated ability to be flexible, responsive and to take initiative.
  • Demonstrate strong interpersonal skills able to work effectively with all levels of staff.
  • Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics.
  • Strong organizational skills, ability to set priorities, display attention to details and is tenacious with follow-ups.
  • Excellent oral and written communication skills in English.
  • Consistently handle situations with tact, maturity and patience, and able to work well under pressure.
  • Highly motivated, energetic and resourceful.
  • Strong customer service orientation; responds to customers' needs with a sense of urgency, and with a "How can I help" mindset.
  • Ability to exercise judgment in managing confidential or sensitive information.
  • Ability to handle diverse personalities.
  • High attention to detail.
  • Excellent typing skills with strong Microsoft Office skills, especially in Word, Excel, PowerPoint.
  • Superior writing skills. Spelling and grammatical wizard!
  • Must demonstrate strong organizational and project management abilities, attention to detail, as well as solid problem-resolution, decision-making, verbal and written communication skills.
  • Resourceful to work effectively in an entrepreneurial environment that requires one to adapt to unexpected, urgent situations outside one's knowledge base and to problem-solve quickly under pressure while maintaining focus and composure.
  • Ability to work independently with minimal supervision and direct others for results as needed.


About Us:

Our vision at Crossbeam Builders is to build value to our clients by actively communicating, developing strong relationships and providing a seamless customer experience. Listening to, anticipating client's needs and troubleshooting issues before they arise through attention to detail during our process allows for accuracy and efficiency.

Keywords: Crossbeam Builders, Orem , Office Administrator, Other , Orem, Utah

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